Student Collegiate Record System

CHAPTER I INTRODUCTION Background of the Study The Student Collegiate Record or SCR is playing an increasing role in the working stratagem of registrars. It enables them to hold and access the information of school-age childs similar name, student number, date of birth, citizenship, gender, p bents or guardian, occupation, permanent home address, schools graduated, course, year, subject, total number of units and final grade. The registrar records, edits and keeps every the information of old and new students thereby making the schools operations streamlined and effective.The existing SCR at AIE College outside(a) Laoag Campus makes use of enrolment forms to obtain the necessary details from the enrollees. After which, the registrar records and saves these information in MS Excel. The registrar keeps each of the students records with a number attached (ex. IL-11-000478). The first two garner which is IL represents the AIE branch designation, the 11 numeric sign represents the year the student was enrolled and lastly ex. 000478 represents the student number. each student is only demon one student number during the course of his education.The registrar then stores the hardcopy of files in bookshelves and the softcopy is kept in the computer. However, the registrar processes the information of the students individually so it takes a long period to discharge all the papers. The registrar said that dealing with the students records manually is at times clumsy because of the bulk of files to be checked one by one. The files security and confidentiality are also an issue since they are susceptible to access by unauthorized people and can be destroyed by unthought circumstances.With this case, we proposed the Registrars Student Collegiate System of AIE College International-Laoag Campus to help the registrar minimize the time consumed in generating the records and information of the students. It pass on provide efficient enrollment process because it can tr ack the subjects that the students have to take. It exit be capable of storing, updating and securing the academic record of the students and through this, it exit produce a much reliable and dead on target students report. Statement of ObjectivesGeneral Objective To create a computerized schema providing efficient enrollment process, accurate academic record maintenance and reporting, and sound student information and data management for students, faculty, and staff of the college. particularised Objectives ?To create a system that will accurately generate records such as student ain information, subjects to be taken and grade status of the students ? To come up with a computerized system that will trim down burden in tracking the students information ?To maintain a central system of complete educational records for the school ? To create quality Students Permanent School Records ?To maintain and to safeguard the confidentiality of Students School Permanent Records enormou sness of the Study The results of the plain on the computerized registrars student collegiate system are believed to get the by-line Registrar the study can help her work easier and faster in finding students record even if the student doesnt know or remember his student number.She will be able to check students records and ensure that he/she has completed all of the requirements. Students the study will provide them sound information about their school record Researchers the researchers are benefited from this study because it will test their skills in making a system and provide them further insights about the effectiveness of the proposed registry system at their school Future Researchers they may adopt ideas on how to build a system of another school or company Scope and DelimitationThe study will focus on the expediency and development of the registrars work to give accurate information of the students. It will lessen the errors that are provided by the hardcopies, and problems on editing the information of the students. This system will work easier and faster in feeling or finding students record. This system cant give the fees to be paid by the student. It is not capable of generating class schedule and the instructor that will handle the subject.It is intended to give the subjects to be taken, to check if the student passed or failed on his/her subjects and to show the final grade. Definition of Terms The following terms are defined for clarity and better understanding of this study. Bulk- it refers to all the records of students in a considerable quantity of hardcopies. Computerized it refers to the use of computer to process ones work easier. Files compilation of documents